Example setup: Firestopping
Who it’s for: a firestop contractor who needs proof of every penetration.
What they want to know: what’s still open, what’s been inspected, and a photo of each one for the record.
Use this as a starting list, and change whatever doesn’t fit.
The reports they want
Section titled “The reports they want”- Penetrations by stage and rating
- Open penetrations by page
- Inspected penetrations, for the handover package
- Penetrations by system
Card types and fields
Section titled “Card types and fields”| Field | Field type | Penetration | Why |
|---|---|---|---|
| Mark | Text | Yes | What lists and search call a point. The Name on every card type |
| Firestop stage | Status: Open, Sealed, Inspected | Yes | Shows progress, and is required |
| Rating | Dropdown: 1 h, 2 h, 3 h | Yes | The report groups by it |
| System | Select, one choice per listed system | Yes | The report groups by it |
| Size | Text | Yes | As written on the drawings |
| Photos | Photos | Yes | The proof, so show a mark for it |
What each point shows
Section titled “What each point shows”| Card type | Color | Inside | Ring | Also |
|---|---|---|---|---|
| Penetration | Firestop stage | Rating | Nothing | Photos as a Corner mark; Mark as a Label |
One card type is enough here. Keeping it short means it’s quick to fill in hundreds of times. The corner mark shows at a glance which penetrations have their photo.
Templates
Section titled “Templates”- A template per common system and rating, with both filled in
Ask your AI app
Section titled “Ask your AI app”Once points are going in, you can ask Claude, ChatGPT or Grok Bot things like:
- “How many 2-hour penetrations are still open?”
- “Which sealed penetrations have no photo?”
- “List everything inspected on Level 4 for the handover.”
Want a different setup? Tell Claude, ChatGPT or Grok Bot what your company does and ask it to adjust this one.